🔵 Booking Vacations

1. Submitted via the app DayOff with your login details by the end of March of the current

   year;

🔔 When booking on the App, please note that there are several categories of “Day off”, such as:

• 22 vacation days;

• Birthday day;

• Child’s birthday;

• Municipal holiday;

• Christmas Eve or New Year’s Eve;

• Marriage leave;

• Maternity/paternity leave;

• Previous year’s days;

• Flex Fridays (8 free afternoons on Friday – need to be interpolated and not consecutive);

• Sickness;

• Training;

• IEFP Internship Award.

2. The request must be made in advance, with some exceptions, before booking the DayOff. Speak to the responsible project manager in order to be approved in time;

3. Pay special attention (think twice) if you are with a tight deadline;

4. The same applies to changes in vacation days, which should be communicated as far in advance as possible, in order to coordinate with the other team;

5. Leave from the previous year must be taken by April 30 of the following year.

🔵 Before going on vacation

1. Provide all files (content/documents/media/access/others), in a place accessible by the other team members (Google Drive or other platform used in the project they are in);

2. If you interact directly with clients, you must inform the client in advance that you will be absent between in advance that they will be absent between X and Y;

3. Approximately one to two days before going on vacation, send an email to the team manager, with the status of tasks: pending tasks, in hand, blocks and planned to be followed up upon return;

   🔔 The team manager should check whether or not it is necessary to assign the tasks to another team member.

4. Schedule vacation days/absences also in Google Calendar, to avoid scheduling meetings/events by staff or clients;

5. Set the status in Slack to “Vacation” until the vacation end date;

🔵 During vacations

1. Stopping and resting is also necessary. Disconnect from your devices and turn off notifications;

2. Enjoy the moment, and get to know new cultures and places. Taste the local cuisine and enjoy good wine. And remember, go share some photos!

🔵 Return from vacation

1. Update Slack status to ON;

2. Follow-up to emails and notifications received during absence;

3. Setting and adjusting priorities according to events that have occurred;

4. Framework meeting with the team manager (news, deadlines, projects, etc).

🔵 In case of absence for events

1. Inform, in good time, the team with whom you work directly;

2. If you arrive home later as a consequence of the event, you must inform the team that the next day you will enter later, so that you can rest.